Azure Information Protection

All ideas that relate to Azure Information Protection (AIP)

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  1. Allow policies not to automatically grant full control to document creators

    While document creators have by definition unrestricted access to the data they add to the document, having owner rights would allow them to later extract data others have added to the documents they created. Owner rights also allow creators to downgrade classification on documents that have already been classified.
    The suggestion is for AIP to have a setting on each policy that when enabled does not automatically grant the creator of a document full control rights or the ability to reclassify once the document is closed.

    2 votes
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      1 comment  ·  Protection  ·  Flag idea as inappropriate…  ·  Admin →
    • Improve support for s/mime signed and protected messages in OWA and Outlook Mobile

      Currently, when sender has digitally signed a protected email in Outlook, recipients using OWA or Outlook Mobile will only see the IRM wrapper message.

      If recipient uses Outlook 2016, the protected message is deciphered/rendered perfectly fine!

      6 votes
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        0 comments  ·  Mobile Apps  ·  Flag idea as inappropriate…  ·  Admin →
      • AIP Document Tracking Share and Revoke Timestamp Missing

        When a document is shared and revoked on same day, the same date appear on document tracking portal. and hence it makes difficult to analyze for how long (in hours) the document was shared and exposed to external world. and to get this information for auditing, admin must use powershell which is a time consuming way of doing it.

        Please add timestamp in front of Revoked and Shared date field on tracking portal as shown in attached image.

        4 votes
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          0 comments  ·  Doc Tracking  ·  Flag idea as inappropriate…  ·  Admin →
        • Automatically add first time Sign up instructions for external users

          There should be automatic instructions added in an email (with a protected attachment) being sent to external users.

          in Azure RMS early days Share-Protect feature used to add an automated sign-up instruction for external users. so that when a recipient who does not have AIP viewer or client, knows what to do to open the protected document or email.

          Unfortunately this feature is no more. It would be great if such instructions can be added automatically in the email if AIP policy (or custom permissions) contains any external recipient.

          This is a big ask by one of our customer we…

          3 votes
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            Proposed  ·  0 comments  ·  Protection  ·  Flag idea as inappropriate…  ·  Admin →
          • Extend “Justification to set a lower label” feature

            My customers request to expand “Justification to set a lower label” feature.

            1. When the user performs the operations, the administrator can confirm the notification list on the AIP Portal.
            2. When the user performs the operations, it is notified to the administrator, and the user is permitted to change the label via the administrator's admission.

            This option is "Users must provide justification to set a lower classification label, remove a label, or remove protection" on the AIP portal.

            1 vote
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              0 comments  ·  Doc Tracking  ·  Flag idea as inappropriate…  ·  Admin →
            • Sign documents for verified author (signature)

              It would be cool that similar to pgp signatures that we can see if the email is guaranteed to be from a distinguished address.

              3 votes
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                Proposed  ·  0 comments  ·  Visual Marking  ·  Flag idea as inappropriate…  ·  Admin →
              • AIP Viewer should support accessing attachments on a PDF

                Need to be able to access attachments that have been attached to a pdf file that has be AIP protected.

                1 vote
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                  Proposed  ·  0 comments  ·  Applications and File Types  ·  Flag idea as inappropriate…  ·  Admin →
                • Support Default Label for Bulk Email Processes

                  When you don't select a default label, users are required to manually select a label. Although this is great for live users, it interferes with bulk email distribution scripts, because the process stops to wait for the selection of a label for each automatically generated email. We need to assign a default label that applies only for bulk email processes. Either that, or provide standard code that can be included in bulk email scripts to enable the assignment of an appropriate default label.

                  1 vote
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                    0 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
                  • MIcrosoft 365 Business does not include ProPlus, making the AIP unusable!

                    How are customers supposed to label documents if the incorrect version of office is supplied with this SKU? The labels do not appear unless you are licensed for ProPlus

                    6 votes
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                      1 comment  ·  Office Clients  ·  Flag idea as inappropriate…  ·  Admin →

                      Can you clarify the ask? Office 365 Business does not include AIP. AIP is a separate product from Office 365 Business.
                      Office 365 Business has fewer features than Office 365 Enterprise, among these restrictions the inability to apply protection to documents. This is a documented limitation of Office 365 business, which is the reason why AIP, when applied to a user that has Office 365 Business licenses but not Pro Plus, doesn’t enable labels that apply protection.
                      Is the ask that Office 365 Business SKU is changed so that it includes the feature to allow users to protect documents?
                      If so, can you add your vote to the following idea?

                      https://msip.uservoice.com/forums/600097-azure-information-protection/suggestions/20207041-aip-supportability-for-office-365-business-premium

                    • AIP scanner with service account non-federated will not work

                      AIP scanner with service account non-federated will not work, unless you use disconnected client configuration procedure. https://docs.microsoft.com/en-us/azure/information-protection/rms-client/client-admin-guide-customizations#support-for-disconnected-computers. Make it simpler, We followed all MS documentation with SA account and this was not working. AIP scanner should detect that, that SA account is not the same as PS account and copy the files to SA account profile.

                      1 vote
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                        Proposed  ·  0 comments  ·  Scanning and Migration  ·  Flag idea as inappropriate…  ·  Admin →
                      • Extend decryption feature for OME E-mail (as like -DecryptAttachmentFromPortal)

                        We want to use auto decrypt feature for IRM e-mail (as like -DecryptAttachmentFromPortal).
                        The aim of decrypt feature is to encrypt e-mail between sender and reciever.(decrypt only e-mail's route)
                        This featuer is not need 3rd party SSL certification and reciever can be flexibly use the e-mail and attached contents.
                        We want to use the feature regardless of the user or content.

                        2 votes
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                          0 comments  ·  User Experience  ·  Flag idea as inappropriate…  ·  Admin →
                        • Combine label with retention policy settings mainly emails in outlook.com

                          For usability reasons it would make terrible sense that emails could also be applied with a retention policy when applying a sub lable.
                          Or is this possible via quick actions?

                          1 vote
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                            Proposed  ·  0 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
                          • Show the colours on the buttons all the time, not only on mouse-over

                            To be more visible, have the option to show the colour on the buttons all the time.

                            14 votes
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                              0 comments  ·  User Experience  ·  Flag idea as inappropriate…  ·  Admin →
                            • Option to remove visual markings when sending externally

                              AIP should have an option to remove visual markings for external recipients not in a predefined list of domains.

                              Use case is for consumer facing organizations where you dont want to confuse your customers with internal control markings without context.

                              2 votes
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                                1 comment  ·  Visual Marking  ·  Flag idea as inappropriate…  ·  Admin →
                              • Check if the receiver (domain?) is likely to be able to receive aip protected messages

                                If I send protected emails to an external party it would be cool if o365 could hint me if it thinks the receiver can decode it or not.

                                Shute this is not a 100% hint.

                                1 vote
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                                  0 comments  ·  Protection  ·  Flag idea as inappropriate…  ·  Admin →
                                • Enforce access only to users with correct domain name

                                  Both in the AIP Portal (for admins to create labels) and in the GUI (for users defining own permissions on documents), you can choose to type in a domain - eg contoso.com - which we thougth would give access to users with primary SMTP set to contoso.com - it seems we were wrong!
                                  What actually happens is everybody on the tenant which contoso.com belongs to gets access. A user which belongs to a different company/entity (adatum.com) or a sub company (foodtruck.contoso.com), but is on the same tenant also gets access to the file with permissions only for contoso.com users.

                                  This…

                                  1 vote
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                                    0 comments  ·  Protection  ·  Flag idea as inappropriate…  ·  Admin →
                                  • Visual markings should not trigger Word/Excel spellchecker

                                    Visual markings should not trigger Word/Excel spellchecker. As visual markings i closer to a stamp than free text (at least conceptually), it should be possible to allow visual markings that are not "correct" according to Word and Excel spellchecker.

                                    Use case: if you use symbols, whitespaces or similar special characters to format the visual markings in a particular design and this would be incorrect according to spellchecker if it were ordinary text.

                                    1 vote
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                                      0 comments  ·  Visual Marking  ·  Flag idea as inappropriate…  ·  Admin →
                                    • 1 vote
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                                        0 comments  ·  Office 365 and EMS  ·  Flag idea as inappropriate…  ·  Admin →
                                      • single label/visual marking for entire mail conversation/thread

                                        When replying to a mail with an existing label, the previous mail (quoted at the bottom) will keep its previous visual markings regardless of which label the reply-sender use as a label. In a long mail conversation, this means that each message will have its own visual marking that could state different meanings. AIP should have an option where visual markings in earlier/quoted messages are removed when a new label is applied.

                                        1 vote
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                                          0 comments  ·  Visual Marking  ·  Flag idea as inappropriate…  ·  Admin →
                                        • AIP Viewer should remember size and position

                                          AIP Viewer for Windows should remember size and position of the application when closed. I switched to it as my default pdf viewer and it always opens small (700 x 525 pixels) and centered. I would prefer that it remembered my last size and position of the window, as other pdf viewer do, including Edge.

                                          1 vote
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                                            0 comments  ·  User Experience  ·  Flag idea as inappropriate…  ·  Admin →
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