Azure Information Protection

All ideas that relate to Azure Information Protection (AIP)

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  1. Automatically add first time Sign up instructions for external users

    There should be automatic instructions added in an email (with a protected attachment) being sent to external users.

    in Azure RMS early days Share-Protect feature used to add an automated sign-up instruction for external users. so that when a recipient who does not have AIP viewer or client, knows what to do to open the protected document or email.

    Unfortunately this feature is no more. It would be great if such instructions can be added automatically in the email if AIP policy (or custom permissions) contains any external recipient.

    This is a big ask by one of our customer we…

    3 votes
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      Proposed  ·  0 comments  ·  Protection  ·  Flag idea as inappropriate…  ·  Admin →
    • Sign documents for verified author (signature)

      It would be cool that similar to pgp signatures that we can see if the email is guaranteed to be from a distinguished address.

      3 votes
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        Proposed  ·  0 comments  ·  Visual Marking  ·  Flag idea as inappropriate…  ·  Admin →
      • AIP Viewer should support accessing attachments on a PDF

        Need to be able to access attachments that have been attached to a pdf file that has be AIP protected.

        1 vote
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          Proposed  ·  0 comments  ·  Applications and File Types  ·  Flag idea as inappropriate…  ·  Admin →
        • AIP scanner with service account non-federated will not work

          AIP scanner with service account non-federated will not work, unless you use disconnected client configuration procedure. https://docs.microsoft.com/en-us/azure/information-protection/rms-client/client-admin-guide-customizations#support-for-disconnected-computers. Make it simpler, We followed all MS documentation with SA account and this was not working. AIP scanner should detect that, that SA account is not the same as PS account and copy the files to SA account profile.

          1 vote
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            Proposed  ·  0 comments  ·  Scanning and Migration  ·  Flag idea as inappropriate…  ·  Admin →
          • Combine label with retention policy settings mainly emails in outlook.com

            For usability reasons it would make terrible sense that emails could also be applied with a retention policy when applying a sub lable.
            Or is this possible via quick actions?

            1 vote
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              Proposed  ·  0 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
            • Allow custom email x-headers defined per label

              Allow custom email x-headers to be defined per label to allow compliance with various country email labelling standards for government.

              10 votes
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                Proposed  ·  2 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
              • Prevent externals from changing the AIP classification label of a document

                Consider the following, real world, scenario:

                - Alan works for Company X. Alan creates a Word document in his OneDrive and apply the AIP label "Confidential".
                - Alan shares the document with Bill in Company Y via a document share in OneDrive. Alan allows Bill to edit the document.
                - Bill opens the document in Word.

                Bill sees Company X's AIP confidential label information in the yellow bar. That's good. However, Bill can edit the document and change the classification of the document to one in Company Y's tenancy. That's bad. See the attached screenshot.

                There should be an option…

                34 votes
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                  Proposed  ·  1 comment  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
                • Show AIP label in Outlook Column

                  Using AIP to classify emails I would like to be able to see the AIP label for each email in my inbox in order to sort or find unclassified emails.

                  23 votes
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                    Proposed  ·  1 comment  ·  Office Clients  ·  Flag idea as inappropriate…  ·  Admin →
                  • Allow users to change default label

                    Different people have different needs for the default label depending on their day to day job.( working in finance : default = confidential ; working in external communication default = unrestricted)

                    We liked that users can choose the better appropriate default label . If not possible apply default label to scoped policy (so to users groups).

                    13 votes
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                      Proposed  ·  1 comment  ·  User Experience  ·  Flag idea as inappropriate…  ·  Admin →
                    • Policy versioning and rollback

                      Please allow to rollback to previous version of policies. Or to import policies from a export file.

                      10 votes
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                        Proposed  ·  4 comments  ·  Administration and Admin Portals  ·  Flag idea as inappropriate…  ·  Admin →
                      • In outlook; auto classify email based on to and cc/bcc fields.

                        In outlook; auto classify email based on to and cc/bcc fields. So if recipients are local then suggest internal but if recipients are local and external force a decision.

                        12 votes
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                          Proposed  ·  0 comments  ·  Office Clients  ·  Flag idea as inappropriate…  ·  Admin →
                        • For already-labelled files, bypass inheritance of email's permissions

                          Possibility to bypass permissions inheritance to files that are already labelled according to company policy.
                          or..
                          Email permissions inheritance should respect internal labels that don't require protection.

                          Today, we see the following issue/confusion.
                          Let's say I want to send a confidential email with two attachments.
                          File A: Labelled as "Confidential - My Company"
                          File B: Labelled "Public"
                          The message itself is sensitive so I label it "Confidential - Do Not Forward".

                          Result:
                          Message: can be read only by recipients (DNF)
                          File A: Confidential - My Company (same permissions as before)
                          File B: Public (Despite the label, the file now has…

                          5 votes
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                            Proposed  ·  0 comments  ·  Protection  ·  Flag idea as inappropriate…  ·  Admin →
                          • Allow for formatting and hyperlinks in AIP label descriptions

                            Provide functionality to allow for formatting and hyperlinks in an AIP label description. This would allow for when a user hovers over a label in the toolbar, a clickable link is available to them - to take them to the organization's classification or GDPR compliance policy, for example.

                            12 votes
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                              Proposed  ·  0 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
                            • consistently visual marking of mail

                              We use a visual marking in the header. For e-mails this visual marking is only added to the first message (when the mail is first classified). We would like to the visual marking to also be added to all replies.

                              4 votes
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                                Proposed  ·  0 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
                              • Split "track" and "revoke" functionality

                                As we sometimes see the need for revoking access to a content, but not necessarily tracking of it (due to privacy reasons), it would be great if these two functionalities are not bundled but can be enabled separately. The workaround to enable the "do not track" company wide, and hence use the revocation could work, but still the button label "Track and Revoke" may mislead the users.

                                10 votes
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                                  Proposed  ·  0 comments  ·  Doc Tracking  ·  Flag idea as inappropriate…  ·  Admin →
                                • Print job name is displayed the encrypted temporary file name

                                  For example, We open .ptxt file and print it. Print job name is displayed temporary name.
                                  Test.ptxt --> tmptejfg38hfahofa.ptxt
                                  We hope to fix that original file name is displayed in print job name.

                                  6 votes
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                                    Proposed  ·  0 comments  ·  User Experience  ·  Flag idea as inappropriate…  ·  Admin →
                                  • MS Flow Action

                                    Provide the ability for a MS Flow to apply a rights management template to data that is being sent out of the organization. this may need to be integrated with PowerApps

                                    3 votes
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                                      Proposed  ·  1 comment  ·  Applications and File Types  ·  Flag idea as inappropriate…  ·  Admin →
                                    • Allow for multiple labels to be assigned to one document or email.

                                      In some businesses it would be useful to be able to tag a document as matching multiple labels (e.g. containing PII AND including references to Project X). The current design only allows for one label/sublabel to be attached to a document at a time.

                                      44 votes
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                                        Proposed  ·  4 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
                                      • Pre-licensing functionality for OneDrive when downloading from SharePoint IRM protected library

                                        Pre-licensing when synching IRM protected SharePoint libraries to OneDrive would allow for offline access when first opening a synched document.

                                        4 votes
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                                          Proposed  ·  0 comments  ·  User Experience  ·  Flag idea as inappropriate…  ·  Admin →
                                        • Inherit the classification label during export operations

                                          When users export, save as or print (e.g. to pdf file) a document that has already a classification (or protection) label, the destination file should keep the same classification label and protection of the source file.

                                          21 votes
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                                            Proposed  ·  6 comments  ·  Labelling  ·  Flag idea as inappropriate…  ·  Admin →
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